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Any limitation of the employee's right to privacy should be proportionate to the likely damage to the employer's legitimate interests.An acceptable usage policy should be adopted reflecting this balance and employees should be notified of the nature, extent and purposes of the monitoring specified in the policy.
IT Division does not normally read individuals mail or open mail boxes except: (1) where the screening software or a complaint from an individual indicates that a particular mailbox contains material which is dangerous or offensive.
The following points need to be addressed by data controllers: Use of the Computer Network, E-Mail and Internet.
Private use of the Internet in the workplace and the monitoring of private emails pose certain challenges.
It contains information and opinions that range in scope from reliable and authoritative to controversial and extremely offensive.
It is your responsibility to assess the validity of the information found on the Internet.